After selecting the "Rehabilitation" functionality from the "Visit" menu there is displayed a search engine of planned cycles of rehabilitation, in which at least one service was scheduled for today in clinics located in the units to which logged user has access. At first, choose the clinic and press the "Search" button. If there are scheduled cycles of rehabilitation, in which at least one service was scheduled for today, they will be displayed, if not – there will be proper notification. Additionally, there will be displayed the "Arrange rehabilitation services cycle" button, which clicked begins the process of planning the service cycle.

In the search form there are in addition the following navigation buttons:

• <<< - allows to view the planned service cycles on a month earlier than the current presented day
• << - allows to view the planned service cycles on a week earlier than the current presented day
• < - allows to view the planned service cycles on a day earlier than the current presented day
• "Change date" - allows one to view any day, which should be indicated in the date field before pressing the "Change date" button
• “Today” - alows one to view today's day
• > - allows to view the planned service cycles on a day later than the current presented day
• >> - allows to view the planned service cycles on a week later than the current presented day
• >>> - allows to view the planned service cycles on a month later than the current presented day

Clicking on any of the above buttons changes the view of the planned service cycles for the appropriate day to which the button leads.

Clicking on the "Arrange rehabilitation services cycle" button begins the process of planning service cycle. At first, there is displayed a window with buttons allowing to choose the admission kind - services can be realized as public or commercial.

When you click a button appropriate for the admission kind, the system asks to select the visit type for surgeries cycle

After selecting the type of visit and clicking "Next" button the system asks to select the conditions of realization the rehabilitation services.

Depending on conditions in which services will be realized click the appropriate button. You will see a search engine of patients, in which should be entered patient’s data to be signed for service cycle and click "Search" button. If the search criteria meets only one patient, the system will display the card with the "Continue sign up" button visible at the bottom of the card, if more than one patient meet the search criteria, the list of patients that meeting the search criteria will be displayed under the search engine and at every patient in addition to the "Edit" button for transition to edit patient card there will be the "Continue sign up" button.

Clicking "Continue sign up" button at the patient on the list of search results or in the patient card means to continue planning service cycle for this patient.

After selecting the patient in case of commercial services, the system checks whether the patient has settled all payments (in case of NFZ’s services this step is skipped). If you have outstanding payments, the system displays the relevant information, leaving the user's decision whether to continue the process of planning services or to discontinue it and go to the payment module in order to settle them.

In the next step, the system asks to enter or select already entered referral on the basis of which will be carried out a service cycle. In case of NFZ’s services referral is required so there should be either enter the data of referral and click the "Add and continue signing up" or select one of the already entered referrals (if there are any entered referrals, the list of them can be seen under the form of adding a referral and details of each of the these are displayed when you click on the gray bar with the basic information of referral) and click "Select and continue signing up" button at the selected referral.

In case of commercial services the step of entering / selection referral can be skipped by clicking "Continue without a referral" button.

It is also possible to arrange a service cycle based on an e-referral. To do this, click on the "E-referral" button. A new window will then open, where you must enter the 4-digit e-referral PIN (and in the case of test environments the 44-digit e-referral key) and click the "Download" button. If the e-referral data can be downloaded from the P1 platform, its data will be displayed. By clicking the "Accept" button, this e-referral will be used to arrange the service cycle. Clicking the "Skip" button will skip the referral selection step to plan the service cycle.

The next step in the process of planning service cycle is to fill documents. This step occurs only if the visit is arranging on basis of a referral and with referral are associated documents to fill out and they were not yet completed. In this case displays a list of documents that have to be completed.

At each unfilled document there is the "Fill" button to display a form to fill in the document, and at every filled document there is the "View" button to download the document in PDF format and print it. As long as there is at least one document to fill out so long under the list of documents is displayed the "Skip filling (to fill later) and continue" button to allow the omission the step of filling documents, but you will need to supplement these documents after the planning cycle, that the cycle could be realized.

To fill the document, click the "Fill" button at them. There will be displayed a form for completing the document, which, after entering the data have to be saved by clicking "Save" button.

After saving data of the document there will be displayed again a list of documents at the referral. Once all the documents from the list will be filled, the "Skip filling (to fill later) and continue" button disappears from under the list of documents and in its place appears the "Continue signing up" button, which clicked takes you to the next step of the process.

Within the next step system asks for specification of searching mode – it is possible to search terms manually (then user chooses the terms) or automatically (then system chooses terms based on the chosen criteria).

In the next step, the system asks to indicate the services to be realized within a cycle of rehabilitation. In the form of selection of services within manual mode there is one line for introduction of a single service. To enter more services, use the "more" button that allows to display more rows to introduce a greater number of services (lines left blank are ignored).

Within automatic mode beside choosing equipment and services within the form one specifies also additional search criteria.

After indicating the planned services and pressing the "Next" button within the manual mode system displays a schedule showing the availability of equipment to realize services indicated earlier in the indicated earlier conditions of realization (availability must be previously created in graphics of equipment). The following columns of schedule correspond to indicated earlier rehabilitation services, rows of schedule are next times (for 5 minutes). In the schedule, periods in which the equipment is available are marked in green, and those when it is not available - in white. In each marked in green cell there is visible radio box allows to booking term of service at a given time - clicking on this radio box will mark the cell and possibly the next cell below it according to the duration of the service with red color (eg. if the procedure takes 20 minutes then clicking the radio box in the cell at 8:00 will highlight in red the next four cells at 8:00, 8:05, 8:10, 8:15 which means booking 20 minutes for the execution of the service).

Services can not be realized in parallel so when you try to select the term of the service meshing with already marked another term of service, the system will remove the meshing reservation (e.g. if the first service will be marked at 8:00 and service takes 15 minutes then when you will try to select a second surgery at 8:00, 8:05 or 8:10, the mark of the first treatment will be removed - cells marked in red from the first service turn green so the user will have to select a different date for the first service). Each availability period defined in the schedule of the equipment is in the schedule surrounded by a black border. It is also impossible to reserve the date of service at such time when the hour of the end of the availability period is shorter than the time required to realize the service (e.g. if the schedule of the equipment has defined availability period from 8:00 am to 9:00 then services lasting 15 minutes can not be booking at 8:50 and 8:55 because at the time from 8:50 to 9:00 or at time from 8:55 to 9:00 are not achievable services lasting 15 minutes). Even if two periods of availability defined in the schedule of equipment follow immediately at each other, it is not possible to reserve the term of service that began at the first from these periods of availability and finish in second (e.g. if in equipment schedule, availability periods have been defined from 8:00 to 9:00 and from 9:00 until 10:00 then service lasting 15 minutes can not be booking at 8:50 and 8:55 because at the time from 8:50 to 9:00 or at the time from 8:55 am to 9:00 there can not be realized service lasting 15 minutes and the service can not be extend to adjacent availability period). Above the schedule is the date of day on which the schedule is displayed and buttons:

• << - allows to view the schedule on a week earlier than the current presented day
• < - allows to view the schedule on a day earlier than the current presented day
• > - allows to view the schedule on a day later than the current presented day
• >> - allows to view the schedule on a week later than the current presented day

After selecting terms of services, the buttons above should be using to go to the schedule for the next days and in the same way select the terms of rehabilitation services from the entire cycle.

After selecting in the schedule terms for all rehabilitation services in all days of the cycle of rehabilitation services, click "Choice of terms finished" button below the schedule. There will be displayed a summary of selected terms. Within automatic mode, step for choosing terms from schedule is being omitted (system chooses terms automatically) and immediately summary appears (or information about lack of terms that fulfill the search criteria).

If there is need to make changes to equipment / services / criteria of searching one should use the button “Back to change ctiteria” to display form of selection of services. If some of found terms are to be changed one should use the "Back to change terms" button, which clicked displays the view of the schedule enabling making changes (if terms within the summary have been found automatically, then clicking the button “Back to change terms” switches searching mechanism into manual mode). If changes are not necessary, click the "Continue" button.

In case of automatic mode if algorithm has not found any set of terms fulfuling the search criteria, then there appears an appropriate message an buttons “Back to change criteria” (acting as described above) and “Switch to manual mode” allowing for manual choice of terms of surgeries.

In the case of NHF services, in the next step, the system will ask you to insert the patient into the admission schedule / waiting queue (in the case of commercial services, this step is omitted).

The user decides whether or not to enter the patient into the admission schedule / waiting queue by completing the form (only when he enters the patient into the admission schedule / waiting queue) and clicking the appropriate button. In the case of making an entry in the admission schedule / waiting queue, the first service is entered with the data entered in the form, the next treatment with the "continuing treatment" category of the beneficiary and the "not applicable" medical category.

In case of commercial services in the next step, the system displays a form to choose the price list according to which service will be settled (in case of NFZ’s services this step is skipped).

After selecting the price list and clicking "Next" button, the system displays pricelist for each planned service. In the price list is determined the basic gross price per visit (which in particular may be zero) and the prices of individual services. Registrar can (but not necessarily) determine what services during the visit patient is expecting (by checking the box next to the name of the service). At the time of selection of any of the services there is automatically updating the total price for the service and the amount at field of the service becomes editable - the number of services can be modified and at such modifications there is also updating the total price for the service.

After selecting in the price lists services specific for the treatments, click the "Next" button. At this point, the signing up process is terminated and is displayed the "Show summary" button that allows a patient to print out a list of terms of arranged services.

In case of commercial services there is also displayed "Payments" button which allows to accept payment from the patient for services.

"Close" button closes the window of planning rehabilitation cycle. After closing this window, there is displayed a view of the planned rehabilitation cycles.

Each cycle is presented in a table where column means services, rows means dates and the cells correspond to the arranged surgeries. In each cell there is the time of surgery, status (planned, realized, unrealized), information about the therapist realizing a surgery and in case of planned surgeries there is also the button to assign a therapist to surgery or change (including removal) therapist assigned to surgery. The cells in the table may be white (if the surgery that day was not planned or was revoked), green (if surgery was planned or carried out and all the formal requirements for its realization have been met), red (if surgery was planned or completed but not all the formal requirements for its realization have been met), gray (if the surgery has been marked as unrealized). The "Change therapist" button can be blue (if the therapist who has been assigned to the surgery is still available) or pink (if a therapist who has been assigned to surgery is no longer available due to changes in the work schedule). Above the table is visible button with the name of the patient for whom it was planned a surgeries cycle - click on this button opens a new window with the patient card. If all the surgeries in the cycle are future and they all have the planned status then over the table is also shown the "Cancel whole cycle" button which makes possible to revoke all surgeries in a cycle of rehabilitation.

Clicking "Cancel whole cycle" button opens a new window in which there appears request for entering requestor and reason of cancelling and also request for indication cause of the deletion from the waiting queue (if during planning cycle, the patient was entered into the waiting queue). The cencelling of cycle follows after pressing "Next" button.

Clicking on the "Assign therapist" button at the surgery opens a new window with a list of therapists available to realize the surgery (or information about lack of available therapists.) At each therapist is the "Select" button which clicked assigns a therapist to the surgery and closes the window for selecting a therapist.

Clicking on the "Change therapist" button at the surgery opens a new window with a list of therapists available to realize the surgery (or information about lack of available therapists). At each therapist is the "Select" button which clicked assigns a therapist to the surgery and closes the window of selecting a therapist. Under the list of therapists is displayed the "Remove therapist assigned to surgery" button which clicked removes the therapist assigned to surgery and closes the window of selection therapist.

Clicking in the table representing a service cycle a cell representing the surgery (except the "Assign therapist" / "Change therapist" button) opens a new window with details of saved surgery, which content and functionality is the same as described at the end of the "Scheduled visits in clinic" chapter.