Interview

Surgery - Interview 001.jpg

The "Interview" tab allows to enter the information gathered during an interview at the start of the visit. For legibility, information is not entered in the form of description but by a properly defined template of form or template of document. The doctor creates by himself templates of forms / documents to enter information from the interview. Because the range of input information depends on the type of visit and specialties, so you can create many different templates (the way of their creation is presented in the section “Defining Documents” and “Document templates”). In the "Interview" tab there can be visible:

  • teeth diagram - an interactive diagram showing the teeth of the patient (only in case of dental and orthodontic clinics, only for main staff realizing visit)
  • eyes diagram - an interactive diagram of the patient's eyes (only for ophthalmic clinic, only for the main staff realizing visit)
  • templates selecting field – field helps doctor to select one or more templates of form / documents to fill during the visit (field is not visible in case of realized visits)
  • form/ forms to fill – forms corresponding to selected templates made for filling during the visit.

To complete the form, click on the "Select template" field. The list of available templates of forms / documents will develop (document templates has the "(PDF)" endorsement; templates in the patient's language are additionally marked with "+"). You can select a template by clicking on the appropriate template (selected templates appear in the "Select template" field). If there is only one interview template and the surgery room configuration indicates that it is to be automatically selected or if the definition of the interview form template indicates that it is to be automatically selected, then such a template is selected systemically at the moment of entering the "Interview" tab. After selecting a template / templates, click the "+" sign to show in the interview tab a form corresponding to these templates. Over each form there is the title bar with a field with the name of the form (to edit), the template name and buttons of saving a form with floppy icon and with an "x" sign to remove a form. Attachments can be attached to each template (the "Attachments" section is visible under the template form). You can attach one file or several files at once and the attaching operation can be performed multiple times (to attach subsequent files). After selecting the file / files from the disk, click the button with the "+" sign next to the file attachment field. When you click this button, a progress bar for uploading the file to the server will appear for each file. One have to wait for the files to be uploaded to the server. When the file is uploaded to the server, the progress bar disappears and the file name appears in its place with the selected checkbox. If the file was attached by mistake, then the checkbox should be unchecked so that the system ignores the given attachment when saving the data. After saving an interview in the header bar appears the button with printer icon to print a document. If attachments have been attached to the document template, then those from the attachments, which are PDF or JPG files, are automatically attached to the document printout. PDF files are attached in their original format, JPG files are added to the printout on an A4 page with half-inch margins at a minimum resolution of 300 dpi. When you have selected more than one template there is visible only one form with header bar and for the other forms there are only header bars – by clicking on the header bar you can switch between following forms to fill out. The text fields in the forms corresponding to document templates have a built-in content filling control indicator: if the content entered in the text field takes up less than 90% of the space allocated to it in the document template, then the background of the text field is white, if it takes 90% to 95% of the space - the background changes to yellow, if it occupies between 95% and 100% space - the background changes to orange, if it takes more than 100% space - the background changes to red. After filling / modifying form, the interview should be saved by pressing the button with floppy icon on the header bar of form. In case of visits / surgeries realized by more than one person from staff, each person realizing the visit will be seen interviews made by themselves and by other people realizing the visit but save and delete buttons will be available only at the interviews entered by himself.

In case of dental and orthodontic clinics, in the upper part of the "Interview" tab there is visible teeth diagram in the form of diagrams of teeth and jaw, which can be modified (if diagram has been entered on one of visits), or that diagram can be created (if it has not been created yet and it is not visible). To create / modify the diagram there is a mechanism for adding teeth to the diagram. To add teeth to a diagram, in the "Select a tooth" field start typing it’s code or name and then click on the appropriate tooth from the list of suggestions which there appears. Selected tooth appears in the text field in the form of a code on a blue square. In the same way you can select next teeth to be placed on the diagram. You can also add all the permanent or milk teeth at once by selecting the "permanent" or "milk" option in the "Select a tooth" field. To place selected tooth on a diagram, click the "+" sign appeared next to the field in which they have written codes of teeth to be placed on the diagram. If on the diagram teeth already exist in the same positions as those selected for placement, the system asks for permission to replace tooth in the diagram with selected and if the user confirms, the teeth on the diagram will be replaced with selected. Each tooth on diagram has marked its relevant surfaces. Permanent teeth have edges drawn in black and milk teeth in blue. Under the diagram there are buttons for selecting the teeth surfaces and all teeth:

  • for treatment – clicking on this button and then on the tooth’s surface is highlighting it by red color - it is marked as requiring treatment (next click on this surface marked it as healthy)
  • healthy – clicking on this button and then on the tooth’s surface is highlighting it by white color - it is marked as healthy
  • cured – clicking on this button and then on the tooth’s surface is highlighting it by green color - it is marked as cured (next click on this surface marked it as healthy)
  • extracted - clicking on this button and then on the tooth changes this tooth on translucent – it is marked as torn (click again on the tooth to restore its previous appearance)
  • to be extracted - clicking on this button and then on the tooth is surrounding the tooth by red dotted line - it is marked as to be extracted (click again on the tooth to restore its previous appearance)
  • no tooth - clicking on this button and then on the tooth removes the tooth from a diagram

After entering appropriate selections, save them by clicking "Save" button below the diagram of teeth. Teeth diagram with all the information entered on it is visible on all visits of the patient in the dental and orthodontic clinics.

In case of ophthalmic clinic for the main staff realizing visit, in the upper part of the "interview" tab is visible eyes diagram in the form of a symbolic representation of the right eye ( on the left) and the left (on the right). Under the diagram is shown the button to open the color palette – by using this button you can choose colors to draw over the diagram). Next to the button of opening color palette is visible a slider allows you to set the thickness of the brush used to draw over the diagram. The following butons are visible below:

  • Background – enables / disables mode of paint background on the eyes diagram (if the name of the button is bolded means that the mode of painting background is enabled, if it is not bold, this means that the mode of painting background is turned off)
  • Vessel – enables / disables mode of draw vessels on the eyes diagram (if the name of the button is bolded means that the mode of drawing vessels is enabled, if it is not bold, this means that the mode of drawing vessels is turned off)
  • Artifact – enables / disables mode of inserting artefacts on the eyes diagram (if the name of the button is bolded means that the mode of inserting artefacts is enabled, if it is not bold, this means that the mode of inserting artefacts is turned off)
  • Remove – removes marked vessel or artifact
  • Erase – removes all elements visible on the eyes
  • Save – save changes in eyes diagram

To start painting the background, on the diagram should be selected color from the palette and set the slider of the thickness of the brush (these settings can be changed during painting), then turn on the mode of painting the background (by clicking the "Background" button if its name is not bolded - if it is bold then mode of painting background is already enabled) then you can paint the background by moving the cursor over the diagram and holding down the left mouse button. After painting the background, space colored outside the grid are automatically cleared.

To start painting vessel, on the diagram should be selected color from the palette and set the slider of the thickness of the brush (these settings can be changed during painting), then turn on the mode of painting the vessels (by clicking the "Vessel" button if its name is not bolded - if it is bold then mode of painting vessels is already enabled) then you can paint vessels by moving the cursor over the diagram and holding down the left mouse button.

To place the artifact, on the diagram should be turn on the mode of placing artifacts (by clicking the "Artifact" button if its name is not bolded - if it is bold then mode of placing artifacts is already enabled) then you can click on the diagram, where the artifact has to be placed ( click on the diagram puts artifact in the shape of violet arrow on it and automatically disables a mode of placing artifacts.

If any mode (painting background, painting vessels, placing artifacts) is not turned on (the buttons names are not bolded) then click on the diagram on the vessel or artifact causes that there appears light blue mesh around it that allows the manipulation of the vessel or artifact - moving, scaling and rotation. If around artifact or vessel appears light blue mesh that allows the manipulation of a vessel or an artifact, then clicking on the "Delete" button deletes the data from the diagram this vessel or artifact.

From the diagram, you can remove all elements visible on it (artifacts, vessels, background) by clicking on the "Erase" button.

After making changes to the eyes diagram, save them by clicking the "Save" button. Eyes diagram with all the information entered on it is visible on all visits of the patient in ophthalmology clinics.

The "Back" and "Next" buttons visible at the bottom of the tab allow you to switch accordingly to previous and next tabs in the visit card.