The "Vaccination facility" functionality in the "Surgery" menu is used for service of vaccination facilities.

After selecting the "Vaccination facility" functionality in the "Surgery" menu there is displayed a search engine of orders issued by the doctors. It is possible to search orders by any combination of the following criteria:

• internal barcode - the bar code printed on the top right corner of the order issued by the jHIS system; to load the value of code from referral to the search engines you can use the barcode reader if any is connected to your computer
• order state – current order state; there exists the following states
  • new – order waiting for vaccination realization
  • realized – order with vaccinations realized
  • canceled – order that realization has been canceled
• realized partly – marking this field allows to search orders within which not all vaccinations have been realized due to some reason (eg. patient had fainted during vaccination so it wasn't possible to realize all vaccinations)
• PESEL - PESEL number or the beginning of the patient's PESEL number for whom there was issued an order
• date of birth - the date of birth of the patient for whom there was issued an order (chosen from the calendar which appears when you click on a text field)
• first name - the firs name or the beginning of the first name of the patient to whom there was issued an order (capitalization does not matter)
• surname - the surname of the patient or part of a surname of the patient to whom there was issued an order (capitalization does not matter)

After entering the search criteria and pressing the "Search" button, under the search engine is displayed a list of orders waiting for realization, matching search criteria (states are emphasized with colors, patient vaccines are emphasized with color). At each order within “new” state there are buttons “Serve” (which allows to display order form and realize the order), “Change” (which allows to delete some vaccinations from order or add some vaccinations to order) and "Cancel" (allowing to cancel a given order, which involves returning the vaccine to the store), by other orders there is the "Enter" button which allows to display order form and by orders realized partly there is also the “Renew” button which allows to generate new order with vaccinations from the given order that have not been realized. In addition, for orders in the "new" and "realized" status, when the logged in user has the system administrator role, there is a "Delete" button that allows deleting a given order in a situation when it was issued by mistake (the order is also removed from the vaccination facility and from the medical history of patient).

To change vaccinations for the order or to accept a fee for the order one has to click “Change” button (fee can be accepted also by clicking the button “Serve”). Form allowing to change vaccinations appears then. Vaccinations removal is possible only for orders with state “new” nonpaid and paid only if no correcting document has been issued.

To delete vaccination from order one has to click the red button with mark „×” by the given vaccination (one cannot delete all vaccinations from the order).

To accept a fee for the order one has to click the button “Patient card” and to note payment within the “Payments” tab.

In case of orders in “new” state after pressing the "Serve" button at the proper order displays the form of this order. It consists of two columns:

• left column – patient and order general data, data to be completed by the person realizing vaccination
• right column - a list of vaccinations commissioned by the doctor emphasized with colors: paid or free (green), partially paid (orange), non-paid (red) with additional informations on vaccines

In the form, the fields surrounded by a blue border should be filled in (form for vaccination with patient vaccines contains more fields than form for for vaccinations with vaccines from health care company store). When realizing the consecutive orders, the field “Place of sampling” is automatically filled with recently used position. Date and hour of sampling are automatically filled with the current date and hour. The EAN field is completed automatically if it was completed within vaccines delivery. The dose and unit are filled in automatically according to the contents of the vaccine dictionary. By all vaccinations there are check fields that allows to mark vaccinations which will not be realized within the order but they will be postponed for realization in future (eg. patient had fainted during vaccination so it wasn't possible to realize all vaccinations; the fields "Vaccine EAN", "Sequential number of doses and number of vaccine doses", "Place of vaccine administration", "Route of administration of the vaccine", "Source of vaccine financing" corresponding to the vaccine postponed for future implementation should be left blank despite the fact that they are surrounded by a blue border). For paid and postponed vaccinations there appears overpayment within patient payments. In order for the vaccination to be able to register Medical Events, a visit must be generated in the system corresponding to the completed vaccination order - therefore, the parameters of such a visit must be specified in the form.

To accept a fee for the order one has to click the button “Patient card” and to note payment within the “Payments” tab or indicate a hospital stay under which vaccinations are to be settled (if the patient is in a hospital and vaccinations are carried out during the stay in order to implement the treatment process, then the cost of these vaccinations can be included in the final costs of the patient's stay in the hospital).

After completing the form one should click the button “Print statement” to download and print statement with agreement for vaccinations to be signed by patient (as PDF file) or press the "Generate statement with signature request" button to generate a statement of consent to vaccination and request its signature by the patientand then should click the button “Realize” (realization of order is possible only if there are no unpaid vaccinations within the order). The registration of signatures is carried out as described in the chapter "Account" in the subsection "Signing documents". In a situation where a statement requesting a signature has been generated, the "Generate statement with signature request" button becomes translucent (it does not disappear so that in the case of changes to the form it is possible to generate an updated statement), and additionally, the "Download statement" button appears, which allows you to download the generated statement (with the signatures of the vaccinating nurse and the patient, if registered).

For orders having state other than “new”, access to order form is also possible by clicking “Enter” button by the given order in search results. In case of orders having states other than „new”, order form is presented in read only mode. Under the form of realized order there is a button „Print statement” to download and print statement with agreement for vaccinations to be signed by patient (as PDF file) if it wasn't done before statement realization and the "Generate a statement with signature request" button to generate a statement of consent to vaccinate and request its signature by the patient if it has not been done before the order is processed, or the "Download statement" button to download the previously generated statement (with the signatures of the nurse performing the vaccination and the patient how many have been registered).

If order has been realized only partly, ther there exists possibility to realize previously not realized vaccinations as a new order. By clicking the button “Renew” within search results list by partly realized order, there appears information about its realization state and about possibility to generate new order. Because an order can be issued only during visit, then while generating order system has to generate visit also, leaving just specification of its basic parameters to the user.

After entering parameters of visit and clicking the button „Generate order” system generates visit and order for vaccinations that have not been realized previously. Vaccines previously not used are transfered to newly generated order.

Reports on the performance of vaccinations are available after clicking the "Reports" button in the orders search engine. Then a list of reports possible to generate with the "Choose" button is displayed next to each of them. After clicking the "Choose" button at a given report, a filter is displayed that allows entering restrictions and generating a report.

The general summary is a list of vaccinations realized in a given period with an indication of the serial number of vaccine, realization date, ordering staff and the patient. The report can be generated using the following criteria:

• the period of vaccinations (from, to)
• vaccine kind
• vaccine serial number
• realization date
• RTPN, name and surname of the ordering staff
• PESEL, date of birth, name and surname of the patient

After entering the criteria and clicking the "Display" button, a list of vaccinations that meet the indicated criteria is presented.

Below the list, the "Export to XLS" button is displayed, which allows you to download the list as an XLS file.