Registering signatures in electronic form allows you to avoid printing and then manual signing and storage of documents.
The patient's signature is recorded for the following types of documents:
The own signature of the jHIS™ system user is registered once and used many times. Once registered, the user's signature is automatically applied to all forms of the above-mentioned documents, e.g. the patient's statement of consent to vaccination requires the patient's signature and the signature of the nurse performing the vaccination, so registering the nurse's own signature once in the system will allow it to be automatically applied to all issued by this nurse statement.
NOTICE!
The action of automatic placing of users' signatures on printed documents is performed when these documents are signed by patients, which means that until the patient signs the document, the user's signature will not appear on this document.
To use the document signing functionality, run it on a device with a touch screen (tablet, smartphone), and therefore run the Mozilla Firefox or Google Chrome browser on such device, log in to the jHIS system and select the "Signing documents (list of documents)" functionality from the "Account" menu.
The scenario for using the document signing mechanism is as follows:
After selecting the "Signing documents (list of documents)" functionality on the touchscreen device from the "Account" menu, a list of documents waiting for signature is displayed. This list is refreshed automatically at the intervals specified in the system configuration. Also, depending on the system configuration, two variants of displaying such a list of documents are possible:
Two buttons are visible next to each document waiting to be signed:
To register a signature, the user clicks the "CHOOSE" button next to the appropriate document on the list. The document data and two buttons will then be displayed:
At this point, the user gives the touchscreen device to the person whose signature is to be registered. After reading the document data, this person clicks the "SIGN" button, provided that the data is correct and the person accepts it. However, if the data is not correct or the person does not accept it, then this person should give the device to the jHIS™ system user, who should click the "RESIGNATION" button. Clicking the "SIGN" button will display the signature registration screen. The signature should be placed with a stylus (or with a finger) in such a way that it fits inside the field with a black border. If necessary, the signature field can be cleared by clicking the "CLEAR" button and then re-signing. If the signature has been made, the person signing the device hands over the touch screen device to the user and the user confirms the signature by clicking the "DONE" button. If the person who is expected to sign decides not to sign the signature, they also hand over the touch screen device to the user and the user clicks the "CANCEL" button.
NOTICE!
In order to have full control over the functionality of signing documents, the user should make sure that the person signing the document does not use any buttons except "SIGN" and possibly "CLEAR", all other buttons should be operated by the user.
When confirming the signature, the empty (white) areas of the field above the signature, under the signature as well as on the right and left sides of the signature are automatically truncated so that only a significant part of the field containing the signature is saved to the database.
After confirming the signature, the list of documents awaiting signature is displayed again and the signed document disappears from this list.
Sample document with signatures superimposed: