The "Staff" functionality in the "Staff" menu allows for data management of staff working in health care institution. When this functionality is selected, the search engine of staff is available. Searching is possible by any combination of the following criteria:

• first name 251
• surname
• PESEL
• right to practice number
• staff type

After entering the criteria and pressing the "Search" button, a list of employees meeting the search criteria is displayed, and next to each of them the "Edit", "Delete" and "Inactivity periods" buttons enable to modify the data, remove an employee or define periods of inactivity of an employee respectively. At the search engine there is also a button allows to add a new employee.

To add a new employee you have to press the "Add new employee" button and fill in the form which then displays (at least the required fields and in case of doctors, the number of right to practice is additionally required). If at the visits of the staff, the person who carried out the services is different staff, then you can indicate it in the field "Realizer of services reported to the NFZ" - then the staff will be selected automatically when encoding visits as carried out the service. If staff is to have possibility to issue transborder prescriptions it is necessary to enter professional title, email and/or phone with international prefix. When you edit employee’s data there is displayed the same form except that it is already filled with the employee’s data. When removing, form is available only for reading. In the form (when adding and editing employees) should be indicated in which clinics / wards is the employee working. An employee may work in more than one clinic / ward. To indicate more than one clinic / ward, use the button "More clinics / wards". At each clinic / ward assigned to employee there is "Delete" button allows to remove the clinic / ward from the list of employee’s workplaces. Button "More clinics / wards" and "Delete" buttons at the particular clinic / ward do not save changes - just click the "Add" or "Update" button (depending on whether adding a new employee, or update an existing employee’s data) is saving data from the form. In the form (at adding and editing employee) it is also possible to indicate which rehabilitation services the employee does not realize (including therapists, therapist realizes all rehabilitation services with the exception indicated in the form). To be able to indicate more than one treatment, use the "More rehabilitation services" button. At every treatment there is, in turn, "Delete" button allows to remove a treatment from the list of services not realized by the employee. "More rehabilitation services" and "Remove" buttons at the individual services do not save changes - just the "Add" or "Update" button (depending on whether adding a new employee, or update an existing employee data) is saving data from the form. If the staff is to receive automatic notifications about visits scheduled for tomorrow or automatic notifications of visits a specified number of hours before the duty time, then it is necessary to specify the time of these notifications in the form (email address / telephone number must be also given depending on the channel the staff is to be notified through). If a given personnel is to be able to issue refunded e-prescriptions, check the box "Can issue refunded eprescriptions", while at the same time either there must be a healthcare facility contract with the NFZ imported into the jHIS system or the number of staff contract with the NFZ must be entered in the staff data form and the NFZ department with which the contract was signed should be specified. In the field "Staff specializations to be placed on prescriptions" one can enter information about the doctor's specialization / specializations, which information will be placed on the paper prescription under the name of the doctor (e.g. "cardiology specialist"), if this field is empty, then the first of the specializations marked in the "Specializations" section will be placed on the prescription (if any selected). If a given person will issue e-prescriptions on medical practice, then in the form, enter the data of the medical practice, including the box "Possibility of issuing e-prescriptions on medical practice" as well as enter relevant certificates and passwords to them, and at the clinics / wards whose staff is to issue e-prescriptions on medical practice check the box "Issue e-prescriptions on medical practice". If the "Possibility of issuing e-prescriptions on medical practice" field is not checked then the staff will issue e-prescriptions in all clinics / departments on healthcare company. If the field "Possibility of issuing e-prescriptions on medical practice" is checked, then the staff will issue e-prescriptions on medical practice in clinics / wards with the "Issue e-prescriptions on medical practice" box marked, while in others on healthcare company. If the integration mechanisms of the jHIS system with the ZnanyLekarz website are enabled and the person operates on the ZnanyLekarz website, then the person corresponding to the given on ZnanyLekarz website should be indicated in the field “Person in ZnanyLekarz service”. If notifications about appointments made to a particular staff member should not be sent to patients, check the box "Do not send notification to patients about visits appointed to this person" on the form. It is possible to enter a photo of the staff: to add / change a photo, select the file in JPG format in the "Photo" field, to delete a photo (if it has already been entered), select the checkbox marked with a red "×" visible above the photo. If the field "Use drop list instead suggestions list for repayments when issuing eprescriptions " is checked in the staff data, then in the surgery module in the visit window when selecting the payment when issuing e-prescriptions in the form, instead of the text field with the list of hints, the doctor will see the list with options to choose from.

As part of this functionality, it is possible to send messages to the staff. To send an email / SMS message to the staff, click the "Messages" button under the form. A new window will open with a form for sending messages. The form has fields that allow you to compose an email (if the staff has an email address) and SMS (if the staff has a mobile number). After entering the content of the message and clicking "Send" it is sent to the staff. Below the form, a list of all messages sent to staff from this level is displayed.

For each person from the staff, it is possible to define periods of inactivity, i.e. periods in which a given person did not work in a given clinic / ward. If a period of inactivity is defined for certain staff in a specific clinic, then in this period, the staff member will not be displayed in the appointment schedules. To define a period of inactivity for specific staff, click the button "Periods of inactivity" next to a given staff in the list of search results. A list of clinics / departments in which the given staff works will be displayed, and for each of them a list of already entered periods of inactivity (if any have been entered) with the buttons "Edit" and "Delete" next to each of them and the "Add" button that allows you to add another period of staff inactivity in a given clinic / department.

To add a period of inactivity of the staff in the clinic / department, click the "Add" button at the given clinic / ward. The form for adding a period of inactivity will then be displayed, in which you should enter the date of the beginning of the inactivity period and the date of the end of the inactivity period (if known; if it is not known, the field should be left blank, which the system treats as an open period of inactivity starting from a given day and still going on) and save the data by clicking the "Add" button.

To modify an already entered period of inactivity, click the "Edit" button for a given period in a given clinic / ward. The idle period data form will then be displayed, the same as when adding it, but filled with data. The data should be modified and saved by clicking the "Save" button.

To delete the entered period of inactivity, click the "Delete" button for a given period in a given clinic / ward. The idle period data form will then be displayed, the same as when it was saved, but in read-only mode. The intention to remove the period of inactivity must be confirmed by clicking the "Delete" button.