"Declarations" functionality in the "Registration" menu is used to manage patients declarations. After selecting this functionality there is available a search engine that helps search the declaration of the following criteria:

• declarations type
• declarations state
• staff – in the field you can enter NPWZ, PESEL, name, surname of declared staff
• school REGON – in the field you can start typing a REGON number or the name of the school where the declaration is made, and if such a REGON or school is defined in the REGON numbers database, the system will display a list of hints and will help choose the right one
• declaration date – in the field you can enter a period when there were made statements, which user is interested in; if you enter only the start date of period, then the system will display all the declarations submitted from that day until the present; if you enter only the end date of period, then the system will display the declarations made since the beginning of operation of the system to that day.
• error code – field allows to search the declaration of a specific error code reported by the NFZ for the declaration
• patient group – group to which patient is assigned or searching for patients' declarations without the indicated group
• patient name – in the field you can type name or its beginning; caps does not matter
• patient surname – in the field you can type surname or its beginning; caps does not matter
• patient locality – in the field you can type name of locality of residence address or its beginning; caps does not matter
• patient PESEL – in the field you can type PESEL or its beginning
• patients without PESEL – checking this box will display only the declaration of patients without PESEL number
• patient birth date - in this field you can enter the range of patients' birthdays
• outdated declarations - checking this box allows you to search for boys' declarations to the midwife older than two months

After entering the search criteria and pressing the "Search" button there will be displayed a list of declarations that meet search criteria. In addition, after searching the declaration below the search engine there is an extra button "Export (XLS)", which clicked enables to download the XLS file with a list of declarations that meet search criteria.

At each declaration there is the "See" button which clicked opens in new window "Declarations" tab in the patient’s card. By each declaration (with the exception of withdrawn and sent ones), the selection field is also visible (by default, this field is selected for all declarations in the search results list, with the exception of withdrawn and sent ones) and the "Group data change" button appears below the list of declarations. This button enables a wholesale change of data in selected declarations. Group change of data is only possible if all selected declarations are of the same type. After clicking this button, a form for changing the declaration data is displayed. This form is different for each type of declaration, and so:

• in the case of a doctor's declaration, it is possible to change the doctor and the unit
• in the case of a nurse's declaration, it is possible to change the nurse and the unit
• in the case of a midwife's declaration, it is possible to change the midwife and the unit
• in the case of a school medicine declaration, it is possible to change the nurse, the unit, the type of school according to the National Health Fund, the type of school according to Health Ministry, the REGON number of the school, fluoride prophylaxis.

To change the doctor / nurse / midwife and unit, click on the calendar icon. This will open a new window with the staff search, in which you must enter the search criteria and click the "Search" button. Then, the search engine will display a list of staff meeting the search criteria and for each person a "Choose" button.

Clicking the "Select" button next to the right person will insert it in the group data change form and close the staff search window.

To clear the data of the doctor / nurse / midwife and unit from the form, click the brush icon.

The changes introduced to the form should be confirmed by clicking on the "Change" button - the system will inform about the change by displaying a relevant message. Leaving any of the fields in the form empty will result in no change in the corresponding values in the declaration data.

Below the list of declarations, there is also the "Group withdrawal" button - after clicking it and confirming the intention, the selected declarations will be withdrawn with the current date.